Guidelines for Presenters

Attendees who are presenting at SMACD 2019 should note the following guidelines.

IMPORTANT NOTE: Any accepted paper included in the final program is expected to have at least one author to attend and present the paper at the conference. Authors of the accepted papers included in the final program who do not attend the Conference will be subscribed to a “No Show List”. The “No Show List” will also be made available to the following conferences organizers, who can reject submissions from these authors in the following years, based on their past negative impact on the conference.

Oral presentations (Technical Sessions and Special Sessions)

  • The duration of formal oral presentations is 15 minutes, followed by 5 minutes for Q&A.
  • Please ensure that your presentation duration does not exceed 15 minutes. To ensure that everyone gets the most from the conference, the presentation schedule will be strictly enforced by each Session Chair.
  • Presenters are asked to verify that that all necessary presentation materials are in place and tested in their presentation venue, well before the session begins. Presenters are requested to find an opportunity in advance of the presentation to familiarize themselves with the venue and podium environment. The members of the Conference’s Organizing Teams will be available to help throughout the conference.
  • A PC will be available in each room, at the conference venue, for speakers' use during their presentations.
  • Speakers should upload their presentations to the venue PC at least 10 minutes in advance of the session that they are presenting in.
  • Presenters should complete the ShortBio form and submit it. These ShortBio forms will be provided to the Session Chair, who will be available in the presentation venue 10 minutes before the session begins.

Oral presentations (“Powering the Smarts” Session)

  • The duration of formal oral presentations is 15 minutes, followed by 5 minutes for Q&A from the Competition Jury.
  • Please ensure that your presentation duration does not exceed 15 minutes. To ensure that everyone gets the most from the conference, the presentation schedule will be strictly enforced by each Session Chair.
  • It is always a good practice for Competition presentations that it becomes clear to the Jury how the work reflects the different criteria defined for “Powering the Smarts” papers:
    1. Level of innovation and impact on real-world;
    2. Clarity of the solution and results presented in the paper (concept, experimental and/or prototype);
    3. Applicability of the proposal (e.g., general approach or restricted to special problems);
    4. Scalability and flexibility towards larger or smaller power levels;
    5. Potential for commercialization.
  • It is mandatory that the presenter at the conference must be a MSc or a PhD student.
  • Presenters are asked to verify that that all necessary presentation materials are in place and tested in their presentation venue, well before the session begins. Presenters are requested to find an opportunity in advance of the presentation to familiarize themselves with the venue and podium environment. The members of the conference committee will be available to help throughout the conference.
  • A PC will be available in each room, at the conference venue, for speakers' use during their presentations.
  • Speakers should upload their presentations to the venue PC at least 10 minutes in advance of the session that they are presenting in.
  • Presenters should complete the ShortBio form and submit it. These ShortBio forms will be provided to the Session Chair, who will be available in the presentation venue 10 minutes before the session begins.

Oral presentations (“EDA Competition” Sessions)

  • The duration of Competition presentations is 20 minutes, followed by 10 minutes of Q&A from the Competition Jury (if there is time, the Q&A period may also be open to questions from the Audience).
  • Please ensure that your presentation duration does not exceed 20 minutes. To ensure that everyone gets the most from the conference, the presentation schedule will be strictly enforced by each Session Chairs.
  • The 20 minutes presentation needs to include the Live Demo. An internet connection will be available for the execution of this Live Demo.
  • It is always a good practice for Competition presentations that it becomes clear to the Jury how the work reflects the different criteria defined for “EDA Competition” papers:
    1. Level of automation;
    2. Designer interface;
    3. Applicability of the proposal;
    4. Integration degree with commercial design suites and design methodologies;
    5. Robustness of the design solutions and of the proposal itself.
  • It is mandatory that the presenter at the conference must be a MSc or a PhD student.
  • Presenters are asked to verify that that all necessary presentation materials are in place and tested in their presentation venue, well before the session begins. Presenters are requested to find an opportunity in advance of the presentation to familiarize themselves with the venue and podium environment. The members of the conference committee will be available to help throughout the conference.
  • A PC will be available in each room, at the conference venue, for speakers' use during their presentations.
  • Speakers should upload their presentations to the venue PC at least 10 minutes in advance of the session that they are presenting in.
  • Presenters should complete the ShortBio form and submit it. These ShortBio forms will be provided to the Session Chair, who will be available in the presentation venue 10 minutes before the session begins.
  • Poster presentations

  • Posters should be placed on their respective boards from the second day (July 16th) to the last day of the conference (July 18th).
  • The audience of SMACD 2019 will have the opportunity to go to your poster at all Coffee Breaks during these 3 days. Therefore, it is important that the poster presenter is available during these breaks.
  • Each presenter will be given a poster board with enough size for mounting and displaying an A0 poster. The recommended format for the posters is A0, corresponding to a size of about 84 cm width and 120 cm height. Authors are responsible for bringing their poster to the conference venue and for mounting the poster before the sessions.
  • The presenter may set up his/her poster in the morning (or, at least one hour before the Coffee Break) of July 16th. Your material must be removed by 17:00h on July 18th.
  • The necessary equipment (like adhesive tape) for setting up the poster will be provided by the organizers and/or can be collected at the Registration Desk.
  • Presentation Materials

    The SMACD 2019 logo are available here and here (with transparent background). An additional logo can be found here.